Ovatic for
Libraries
Workshops, readings, children's programming and book clubs: manage all your activities, registrations and member relationships from one clear, integrated system. Designed for the modern community library.
© OBA Amsterdam
OBA Oosterdok — Amsterdam
More than a calendar for your library
From first announcement to post-activity evaluation: Ovatic supports your library at every step of the activity lifecycle.
Programming
Plan workshops, readings, storytime sessions and exhibitions in your agenda. Multiple locations and rooms managed in one overview.
Activity registration
Online registration forms, waiting lists and automatic confirmation emails. Participants register easily via your own website.
CRM & Relationships
Complete visitor profile per participant including attendance history. Manage members, donors and volunteers in one system.
Reporting
Visitor numbers, popular activities and participation figures per target group — for accountability to your municipality and funders.
From storytime
to school visits
Libraries serve a wide audience, from toddlers to seniors. Ovatic makes it easy to plan, announce and register the right activities for every target group — including school classes and youth groups with their own booking flows and pricing.
- Separate registration for youth and adults
- School booking with class overview
- Reminder emails to participants and parents
- Paid and free activities side by side
- Waiting list management with automatic follow-up
Report easily
to your funders
Libraries often work with municipal grants and need to demonstrate impact annually. Ovatic automatically generates the required figures: reach per target group, participation numbers and activity overviews — ready to share with your municipality or other funders.
- Reach figures per location and target group
- Overview of paid and free activities
- Export to Excel and PDF
- Year-on-year comparison
- Insight into growing and declining audiences
Built for the modern library
Libraries are more than book lending — they are the heart of the community. Ovatic helps you make that a reality.
Book clubs & Courses
Manage multi-session programmes like book clubs and course series with registrations per session or for the full series.
Newsletter & Communication
Send targeted newsletters to members based on interests, age group or participation in previous activities.
Volunteer management
Register and schedule volunteers per activity, track hours and send automatic shift confirmations.
Website integration
Publish your activity calendar automatically on your own website via the Ovatic widget — always current, no manual updates.
Online payment
Let participants pay securely online via iDEAL or card for paid workshops and courses. Free activities require no payment step.
Multiple branches
Manage all library branches from one system, with separate agendas and reporting per location. Ideal for library networks.
Trusted by leading
cultural organisations
We are very pleased with the onboarding and conversion process and have nothing but praise for the support Ovatic provided throughout. We're also delighted with how effortlessly everything works.
Anne Walstra
Ticketing Coordinator, Theater de Lampegiet
We process our phone reservations with iDEAL payment requests directly from the Ovatic POS. It saves us an enormous amount of time and works brilliantly.
Gerie Wiedenhof
Front Desk & Box Office, De Agnietenhof
Marketers can now very quickly and easily build their own audience selections for campaigns, enabling far more targeted outreach.
Jeanine Dijkhuis
Marketing Manager, Theater Lampegiet
Discover Ovatic for your library
Book a free demo and discover how Ovatic makes activity management simpler for your library.