Ovatic for
Museums
Ticketing, timed entry, group visits and staff scheduling: everything for the modern museum integrated in one system. Manage visitor flow, memberships and exhibitions without juggling multiple tools.
© Maren van der Burght
muZIEum — Nijmegen
From entrance to education — all in one
Ovatic gives museums a complete platform: from online ticketing and timed entry slots to exhibition planning and staff rosters.
Ticketing
Online tickets with timed entry, capacity limits per slot and integrated box office. Online and on-site sales in sync at all times.
Exhibitions & Programming
Manage permanent collections and temporary exhibitions. Link ticket prices and opening hours per exhibition or event.
Group visits
Book guided tours, school visits and corporate groups. Automatic invoice generation and confirmation email per group leader.
Staff scheduling
Schedule guides, security staff and volunteers per exhibition and time slot. Integrated with time registration and leave management.
Never deal with
overcrowding again
Timed entry management is essential for museums that need to regulate visitor flow. With Ovatic you set the maximum capacity per day and time slot. Visitors book their preferred slot online — so you always know how many people are coming and when.
- Configurable time slots per day and exhibition
- Automatic capacity enforcement
- Online booking with time slot selection
- Configurable cancellation and change policy
- Real-time occupancy overview for front-of-house staff
Group visits
without the hassle
Schools, travel groups and corporate visitors book their museum visit easily online or at the front desk. Ovatic manages the guided tour calendar, sends automatic confirmations and generates invoices — all without manual follow-up.
- Online request form for groups
- Automatic guide availability check
- Quote and invoice in one step
- School rates and other group pricing
- Reminder email before the visit
More than just ticketing
Ovatic covers the full visitor journey, from first booking through to repeat visit and membership renewal.
Memberships & Friends
Manage museum memberships and friends programmes with automatic renewal, exclusive benefits and segmented communication per tier.
Visitor communication
Automated pre-visit emails, post-visit surveys and targeted campaigns based on visit history and membership status.
Gift shop & donations
Process gift shop sales, gift cards and donation campaigns in the same system as your ticketing. One integrated cash-up at end of day.
Visitor analytics
Track visit frequency, audience composition and exhibition popularity. Export to Power BI for deeper management reporting.
Website integration
Embed your live event calendar and ticket shop on your own website. Always up to date, no manual maintenance required.
Volunteer management
Schedule and communicate with volunteers alongside your paid staff. Track hours and send automated shift confirmations.
muZIEum uses Ovatic as a reservation system both for selling individual tickets and for booking complex reservations for large groups. A real multitasker. Because our staff are both sighted and visually impaired, the accessibility of the system is very important to us. Ovatic is always willing to think along with us in finding solutions.
Roos van Benthem
Coordinator Sales & Reception — muZIEum Nijmegen
Trusted by leading
cultural organisations
We are very pleased with the onboarding and conversion process and have nothing but praise for the support Ovatic provided throughout. We're also delighted with how effortlessly everything works.
Anne Walstra
Ticketing Coordinator, Theater de Lampegiet
We process our phone reservations with iDEAL payment requests directly from the Ovatic POS. It saves us an enormous amount of time and works brilliantly.
Gerie Wiedenhof
Front Desk & Box Office, De Agnietenhof
Marketers can now very quickly and easily build their own audience selections for campaigns, enabling far more targeted outreach.
Jeanine Dijkhuis
Marketing Manager, Theater Lampegiet
Discover Ovatic for your museum
Book a free demo and discover how Ovatic supports your museum from entrance through to visitor loyalty.