Planning system for
theatres &
concert halls
A complete planning system that combines programme planning, staff rosters and partage settlement. Venue planning and season management in one central calendar.
The whole season
in one overview
Ovatic brings all performances, rehearsals and events together in one central calendar. Automatic conflict detection prevents double bookings, even across several halls in the same building. The system supports the full season build-up, from request to confirmation.
- Central calendar for multiple halls and spaces
- Automatic conflict detection per space
- Venue planning: day, week and season views
- Provisional options alongside confirmed bookings
- Sync with external calendars (Outlook, Google)
Main hall
480 seats
Small hall
150 seats
Studio
60 seats
Foyer
Multipurpose
Every space
fully in view
Manage your main hall, small hall, studio and foyer from one system. Ovatic records capacity, configurations and occupancy per space, so everyone in the organisation always knows what is available.
- Custom configurations per hall and event type
- Occupancy rate per space and period
- Technical riders and instructions per venue
- Dressing rooms, set storage and loading dock included in planning
- Publish an availability calendar online
The right people
at the right moment
Assign staff directly to performances and events. Technical crew, box office staff, security and volunteers: Ovatic keeps every roster and flags conflicts before they become a problem.
- Assign staff to specific performances
- Rosters per department in the central calendar
- Manage volunteers and flexible workers
- Alerts on double scheduling
- Running order per evening, including everyone involved
Automatic partage,
without manual work
Record partage contracts per company and let Ovatic settle automatically after each performance. From gross box office receipts to the settlement statement: the numbers always add up.
- Flexible partage formulas per contract type
- Automatic calculation per ticket sold
- Buyout, partage and rental all supported
- Guaranteed amounts and top-ups handled
- Export as PDF or to your accounting package
Steer on data, not on gut feeling
Season comparisons, audience data and export functions: the information you need for subsidy applications and strategic choices.
Season comparisons
Compare occupancy, revenue and audience composition per season. Spot trends in time and adjust.
Audience data
Insight into who is in the auditorium: age, origin, visit frequency and genre preferences.
Export functions
Export any report to Excel, PDF or straight into your accounting package.
Subsidy substantiation
Generate overviews for subsidy applications: visitor numbers, programming and financial accountability.
Break-even forecasts
Calculate the break-even point per performance at different occupancy rates, and adjust in time.
DIP integration
Automatic data exchange with the Dutch Digital Information Platform for Performing Arts (DIP).
Trusted by leading
cultural organisations
We are very pleased with the onboarding and conversion process and have nothing but praise for the support Ovatic provided throughout. We're also delighted with how effortlessly everything works.
Anne Walstra
Ticketing Coordinator — Theater de Lampegiet
We process our phone reservations with iDEAL payment requests directly from the Ovatic POS. It saves us an enormous amount of time and works brilliantly.
Gerie Wiedenhof
Front Desk & Box Office — De Agnietenhof
Marketers can now very quickly and easily build their own audience selections for campaigns, enabling far more targeted outreach.
Jeanine Dijkhuis
Marketing Manager — Theater Lampegiet
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Ready to get a grip on your planning?
Book a free demo and discover how Ovatic supports your venue from programming to partage settlement.